P-Card Cheat Sheet

Purchase Card Entry

Here is a video about how to update your purchase card transactions.

Purchase Card Approval Process

Here are step-by-step instructions on how to approve your department p-cards.

Tips and Tricks

Here is a video that shows a couple of tips and tricks that I find helpful when approving purchase card transactions.

Important Areas

Verify Your Team Did Their Statements

P-Cards are due by the 15th of every month, so if you need to check that your team already did theirs and there arent any waiting you can do the following.

1. Open "Purchase Card Statements"

2. Click "Search"

3. Go to Dept and use the 3 dots to find your team.

4. Double click on your department

5. Then click "Accept"

6. Hit "Browse" and then you can see the status of all of your team's cards.

*if the card does not say released then you can click on it and dig deeper as to where it is at in the process.

Credit Card Statements, Checks, Issues with an invoice

- AccountsPayable@palmspringsca.gov is the Point of Contact if you have any questions

Vendor Maintenance

- Vendors@palmspringsca.gov if it is about vendors.